How Employee Time Tracking Can Help Increase HR Efficiency

Do you run a company?  If the answer’s yes, then you need to do everything that you can to increase your human resource department’s efficiency. If your organization’s human resources department isn’t expertly managed, then the lives of employees can be negatively impacted. This is because human resources manage employee lifecycles and even payroll in some companies.

One of the most effective ways of optimizing and improving your company’s HR department is to introduce employee time tracking. Employee time tracking can give you a glimpse into what employees are doing on the clock.

This post will delve further into employee time tracking and help you to figure out why it’s a great investment.

Organizing Their Days

If you run a company, you need to make sure that you organize each employee’s day properly. Obviously, if you run a business that employs a lot of staff, you won’t be able to do this yourself. You may instead have to hire somebody to manage employees’ days for you. You need to make sure that you do not give employees too much work to do when organizing their days. Many employers make the mistake of overworking their employees.

Time tracking can help organize each employee’s day. You can use this free online employee time clock in addition to a time tracker to schedule their days properly. A time tracker will not help you to schedule people’s days. Instead, it will help you to prevent them from doing things other than their work. A time clock and scheduling platform will allow you to actually plan out their days so that they know what they are doing and so you know what they are doing.

Preventing Idle Internet Use

Using employee time-tracking software can prevent employees from misusing their internet privileges. It’s not uncommon for people to stop working periodically and check their personal emails or social media accounts. Using tracking software can help you to get a clear idea of what your employees are doing when they are using the internet. If you do catch employees misusing the internet, then you can take immediate action and punish them. Punishing them will help to deter other employees from misbehaving. If employees know that they are going to be punished for misusing the internet, then they will be significantly less likely to.

In addition to misusing the internet, tracking employees will help you to figure out which employees in particular are the ones who aren't working as hard. Identifying slackers will be covered in the next section, but it is important to note that the main way people slack off is by misusing the internet. Another good way of stopping people from abusing their internet privileges at work is by installing monitoring software that actively watches the websites that they are using. This kind of software is widely available but can be very expensive and is therefore unsuitable for many companies.

Identifying Slackers

Identifying slackers at work is something that you need to make a priority. Having employees and staff that do not work hard can cost your company a lot of money. Unfortunately, there are vast numbers of people using online forums that openly advertise and brag about how little they work when they are in their offices. If you do identify particular employees as being slackers, then you need to take immediate action. Taking action right away will help you to save your business’s finances. If you don’t act right away, then employees will continue not working and as a consequence your business will lose money.

Once you have identified employees, before taking action and firing them you might want to consider getting in touch with them and having a meeting. Having a meeting with employees will give you an opportunity to talk with them and understand why they aren’t working hard. There could be things going on in their personal lives that are making them feel demotivated. If employees are unmotivated then they are never going to perform their best. Motivating employees isn’t an easy thing to do. You can motivate them by using tracking software, though. This will be explored in more detail in the next section.

Motivating Employees

Motivating employees should be another of your primary concerns. If you have an unmotivated workforce, then they are ultimately going to cost your company money. Motivating employees is not an easy thing to do. There are various things that can interfere with an employee's motivation. For example, they could have family issues or personal problems. Alternatively, they could have issues with another colleague that is impacting the quality of their work or their performance in the office. A good way of motivating them is by holding the threat of unemployment over their head. You can do this by time tracking.

By tracking your employees, they will feel as though you're always watching them. If they feel like you're always watching them then they are naturally going to work harder and be less likely to intentionally slack off or make mistakes. Of course, you also need to cultivate a healthy environment in your office. If employees feel as though you're always watching them then this is never going to be achievable.  Cultivating a healthy and happy workplace can be done very easily. All you have to do is engage with employees and reward them when they behave well.

Firing Redundant Staff

When you do identify employees who are slackers, you need to fire them. Of course, you should only fire them after you have had an opportunity to sit down and talk to them. There could be very good reasons for why they are underperforming. If you do not talk to them first then you run the risk of firing somebody who’s otherwise a good employee but who is simply not performing very well at the moment due to personal issues. If after talking to them particular employees do not start working harder, then you should fire them.

Running a business can be very challenging. What’s more difficult than running a business is motivating employees! Fortunately, you don’t have to worry about that anymore with this post’s guidance. Time tracking software can help you to improve the quality and efficiency of your workforce once and for all.