#14 - you need an AI agent to sort your tasks—seriously

“What should I work on next?”

This simple question reflects that you’ve got a long to-do list and everything feels important.With AI Workflows, you can have an AI agent continuously analyzing your tasks and organizing them by priority—so the most important work is always at the top.Here’s a simple AI workflow using custom fields to keep your backlog list organized with what’s most important at the top at all times:

📝 Set up your AI agent in just 3 steps

1. Add these three custom fields in the space:

2. Configure your AI agent prompt:

Copy this prompt to set your workflow (make sure to select the correct space!):

"Map the custom field values to numbers:

Then, calculate the Priority Score with this formula: Priority = Impact ÷ Effort. Write to Priority Score custom field only if both Effort and Impact are filled. If the result < 1, format as a two-decimal value (e.g., 0.33). Do nothing if either Effort or Impact is empty.

3. Sort and get things done:

Sort your list or board view by Priority Score. Tasks will auto-order so your highest-impact, lowest-effort work surfaces at the top. From there, you can:

⏳ Spend less time hunting down what matters and more time actually getting it done.

Let your AI agent tackle the real headache

No more re-sorting your list every time plans change. Your AI agent updates priorities on the fly and shows you what to tackle next. When your backlog grows, it steps in so you can focus on doing the work—not managing the list.

Ready to tame your backlog? Try this AI prioritization workflow now! 💡

__

This email is #14 of our "Work Smarter, Not Harder" series, where we'll dive deep into simple yet powerful ways to enhance your workflow using tools you already know.

See you soon as we delve deeper into optimizing your operations!