Emilia Gette serves as a marketing associate at Workast, specializing in crafting innovative strategies to engage with the audience. With a focus on creativity and attention to detail, she contributes to driving impactful results across various marketing channels.
Google Workspace helps small teams manage email, calendars, documents, files, and meetings. The problem is that the work connected to those tools often needs to be organized somewhere else. A deadline appears in an email, a document needs approval, or a meeting creates several follow-up tasks that someone must manually add to a project.
Project management tools that integrate with Google Workspace reduce those handoffs. Depending on the platform, teams can attach Google Drive files to tasks, synchronize deadlines with Google Calendar, turn Gmail messages into work, or trigger automations when information changes.
Here are four project management tools that connect with Google Workspace, with different strengths for task automation, calendar planning, and cross-platform workflows.
Workast combines project management with AI-powered workflow automation. It is a strong option for small teams that use Google Workspace but need a separate system to assign, organize, and track the work connected to their files, meetings, and deadlines.
Workast’s Google Drive integration allows users to browse Drive and attach a file directly to a task or subtask. This keeps the working document connected to its owner, deadline, instructions, and progress instead of sharing the file in one place and discussing the related work somewhere else.
Its calendar sync can display Workast tasks with due dates in Google Calendar. Changes to a task’s title or due time in Workast update the corresponding calendar entry, and those fields can also be updated from the connected calendar. Completing or deleting the task in Workast removes it from the calendar.
Teams can then use AI Workflows to automate the work surrounding those files and deadlines. A workflow can analyze a task and assign it, add a tag, move it to a particular list, create subtasks, update its due date, add followers, or send a notification through Slack or email.
For example, a content team could use this workflow:
When a task is created in the Content Requests Space, review its summary and description. If it mentions a blog article, assign it to @Sofia (Content Writer), add the tag “Blog,” and create the subtasks “Write first draft,” “Editorial review,” and “Prepare images.” If it mentions YouTube, assign it to @Leo (Video Editor), add the tag “Video,” and move it to the “Video Production” list.
The team can attach the relevant Google Doc or Drive folder to the task, while the deadline appears in Google Calendar. The automation itself remains inside the task management system, so it can work with information already stored in Workast.
Workast also connects calendar meetings with Workast Meetings, which can record supported calls, generate notes and summaries, and create tasks from the action items discussed. Those new tasks can then be organized through an existing AI Workflow.
Best for: Small teams that want Google Calendar and Drive connected to an automated task management process.
Asana offers integrations with several Google Workspace products, including Gmail, Google Calendar, and Google Drive.
The Gmail integration allows users to convert an email into an Asana task without manually copying its content. The task can include the email context and be assigned to a teammate with a due date. This is useful when client requests, approvals, or deliverables frequently begin in the inbox.
Google Drive files can be attached to Asana tasks through the Drive file chooser. The team can keep a brief, spreadsheet, presentation, or final deliverable connected to the task responsible for producing or reviewing it.
Asana also connects with Google Calendar. Teams can synchronize task deadlines with a calendar and use Asana Rules to schedule calendar events automatically. For example, a team could create a calendar event when a task reaches a particular stage in a project.
A marketing team might use Gmail to create a task from a client request, attach the campaign brief from Google Drive, and display the delivery date in Google Calendar. Asana is especially useful when the project has several stages, dependencies, approvals, or contributors who need visibility beyond the original email.
Its Google Workspace integrations connect communication and files with a more structured project plan. However, teams should check which automation and rule features are included in their selected Asana plan before designing the complete workflow.
Best for: Teams that want to turn Gmail conversations into structured projects with attached Google Drive files and calendar deadlines.
ClickUp provides integrations with Google Calendar and Google Drive, with particularly extensive options for calendar-based automation.
Its Google Calendar integration can display events inside ClickUp’s calendar views and synchronize selected ClickUp tasks with Google Calendar. The integration also supports Google Calendar triggers and actions in ClickUp Automations.
For example, when a Google Calendar event is created or updated, ClickUp can trigger an action such as creating a task. A ClickUp automation can also create, update, or delete a Google Calendar event. This makes it useful for teams whose workflows are closely tied to scheduled appointments, calls, sessions, or events.
A photography or creative studio could use calendar automation to create preparation work around booked shoots. A confirmed calendar event could trigger a new task for checking equipment, confirming the location, preparing the shot list, and sending instructions to the client.
ClickUp also allows teams to connect Google Drive and attach files to tasks and comments. Its connected search and AI features can work with information from supported connected applications, although availability may depend on the plan and configuration.
The platform offers more calendar controls than a team may need for basic deadline visibility. It is best suited to businesses that actively plan work through Google Calendar and want calendar events to initiate or update project actions.
Best for: Teams that need two-way calendar visibility and automations triggered by Google Calendar events.
monday.com connects with Gmail, Google Calendar, and Google Drive through its integrations and workflow builder.
The Gmail integration can turn emails into items and connect inbox activity with monday.com boards. This can help sales, support, or operations teams capture messages that require follow-up without manually recreating them in the project board.
Google Calendar integration recipes allow teams to connect board items with calendar events. A workflow can create an event based on dates in monday.com or synchronize relevant scheduling information, depending on the recipe selected.
The Google Drive integration provides actions for working with Drive files, including uploading, sharing, and deleting files through the workflow builder. This can support processes where project changes should trigger a file-related action rather than simply attach an existing document to a task.
For example, an event planning team could connect confirmed event information with Google Calendar while organizing vendor coordination, contracts, approvals, and production tasks on a monday.com board.
monday.com is highly customizable, but building and maintaining the boards, columns, recipes, and permissions can require more setup than a smaller team wants. It is a better fit when the business needs a structured operational system that spans several Google Workspace tools.
Best for: Teams that want customizable boards and integration recipes connecting Gmail, Calendar, and Drive actions.
The right choice depends on which part of Google Workspace is central to the team’s workflow:
Choose Workast when Google Drive files and calendar deadlines need to connect with automated task assignment, tagging, subtasks, and follow-up.
Choose Asana when work frequently begins in Gmail and develops into structured, multi-stage projects.
Choose ClickUp when Google Calendar events need to trigger tasks or other project actions.
Choose monday.com when the team wants customizable integration recipes across Gmail, Calendar, Drive, and operational boards.
Before choosing a platform, map one real process from beginning to end. Identify where the request begins, where related files are stored, who should receive the task, and whether calendar changes need to update the project automatically.
The best Google Workspace integration is not necessarily the one with the longest list of connections. It is the one that removes a specific manual handoff without creating another system the team has to constantly maintain.
For small businesses focused on task management automation, Workast can connect Google files and deadlines with the people responsible for completing the work. Its AI-powered automation tools can then organize tasks based on their content and keep projects moving without custom scripts.
Workast
