Workast
Run your event planning workflow with Workast AI
An AI agent that organizes requests, builds timelines, assigns tasks and keeps your small team aligned from kickoff to event day.
“Every event used to live in a different doc or message. Now all tasks, vendors, timelines, and follow-ups are in one place and half of them are created automatically.”
Clara M., Founder of Brightline Events
✓5+
hours saved per event on admin and coordination
✓3x
faster to organize timelines and vendor tasks
✓Zero
missed deadlines with automated reminders
Intake forms for new events
Collect details like event date, size, location, and client preferences. Workast turns each form submission into a task with auto-filled fields.
Automated timeline subtasks
When you create a new event task, AI scans for keywords like “wedding,” “corporate,” or “photos/video” and auto-creates your timeline subtasks.
Keep event calendars in-sync
Avoid the unexpected with calendars that connect automatically with your tasks — ensure teams are working on the right goals at the right time.
Event-day checklist and wrap-up
Use templates for day-of setups and post-event tasks (deliverables, invoices, file delivery). Everything stays centralized and repeatable for future events.
How to run your business in autopilot
Learn the system behind smoother operations: standardized intake, templated projects, deadline alerts and shareable status views you can spin up in Workast today.
Read the full guide hereFrequently Asked Questions
Workast is an AI-driven task management tool that helps event planners manage timelines, vendors, clients and on-the-day coordination. It automates workflows by triaging requests, auto-assigning tasks based on rules (such as event type or deadline), and keeping planning work moving without constant follow-ups—helping small event teams stay organized across multiple events.
Workast’s AI Agent analyzes incoming tasks from forms or Slack and applies rules to assign ownership, set priorities and trigger follow-ups. For event planners, this means vendor coordination, client approvals, logistics tasks and internal work are routed instantly to the right owner, reducing delays during planning and execution.
Yes. Workast integrates directly with Slack, allowing event planning teams to create tasks from messages, receive deadline reminders and get automated weekly summaries. This keeps planners, coordinators and vendors aligned without switching tools during fast-moving event timelines.
Event planners can use Workast forms to collect client inquiries, event details and requirements. Each submission becomes a task that’s automatically tagged, prioritized and assigned, ensuring events move from intake to planning without relying on emails or spreadsheets.
Yes. Workast works well for small event planning teams with lean staff. Its flat-fee base plan (not per-user) supports up to 8 users, providing predictable costs as the team grows. Teams can automate recurring tasks, manage multiple events and stay organized without complex event management software.
Workast helps event planners manage timelines, vendors and deadlines by turning each planning stage into structured tasks with clear owners and due dates. AI-powered rules automate reminders, follow-ups and status updates, ensuring contracts, deliveries and event milestones are not missed.
Absolutely. Workast centralizes work across planners, coordinators and operations using shared Spaces and automated workflows. Slack notifications and task visibility ensure everyone knows what’s scheduled, what’s pending and what’s completed—without constant check-ins or meetings.
Unlike Trello or Asana’s per-user pricing, Workast offers flat-fee options on base plans, providing predictable budgeting (ideal for small teams up to 8 users). It emphasizes AI automation for task triage, Slack-native workflows, built-in forms, client spaces and autopilot features that event planners can adapt to their workflows with less manual oversight.
